Welcome to the Kognity Privacy Policy

This is where we explain how we process your personal data and what we do to respect your integrity.

Thank you for using our websites and services! We believe personal integrity is important and we take your privacy seriously.

By reading this privacy policy, we hope you feel confident that we work hard to live up to your expectations. Kognity AB, Org. No. 559023-5080, is the data controller in relation to the processing of your personal data in accordance with this privacy policy.

  • Who should read this Privacy Policy?
    This privacy policy applies to our processing of personal data from website visitors or persons who otherwise interact with us outside of our services ( i.e . website visitors, customer representatives and representatives of potential customers).
  • How do we process your personal data?
    Please see your data subject category below and you will find out what personal data we process about you, for what purpose and with what legal ground! It is possible that you belong to more than one category , so make sure to read all categories that might be relevant for you.

Website visitors are the people that merely browse our websites. From website visitors, we collect the following personal data: IP address, geolocation, information about your device and information regarding your use of the website.

Representatives of potential customers are either website visitors who submit personal data through any of the forms on our websites, or people who might be interested in our services whose information we got from other sources. From representatives of potential customers, we collect the following personal data: information submitted on the forms on our websites or submitted on another accessible source and information related to trial use of the Kognity service (if you become a Trial User as per our Terms of Use).

Customer representatives are the representatives of our business customers. From customer representatives, we collect the following personal data: information submitted in forms on our website.

Our purpose for the processing of the above personal data is to improve our website and to administer the potential as well as the existing contractual relationship. Furthermore, we may use your contact information for marketing purposes, please see further below under “Marketing and Distribution of Information”.

Our legal ground for our processing of personal data pertaining to website visitors is our legitimate interest to manage and improve our website. Legitimate interest is also our legal ground for the processing of personal data to send marketing. Our legal ground for the processing of personal data from representatives of potential customers as well as existing customers is for the performance of our contract, or in order to take steps required by you prior to enter into a contract, as well as our legitimate interest to administer the existing and potential contractual relationship.

  • How long do we keep your personal data?

We store your personal data only for as long as we need the personal data to fulfil the purpose it was collected for. In addition to that, we could be required to keep your personal data for longer to fulfil legal obligations, but in such a case we won’t process the personal data for any other purpose.

  • With whom do we share your personal data?

We share your personal data with the following categories of data processors: hosting service providers, data analysis providers (such as Google Analytics), CRM providers.

We may transfer your personal data to other third parties if we are required to do so by law, if we are subject to a business transaction or in case of bankruptcy.

In cases where we transfer personal data to a country outside the European Economic Area , we will make sure that the transfer is lawful and safe by undertaking necessary security and contractual measures. Please contact us using the contact details below if you have questions relating to the transfer of personal data.

Marketing and distribution of information
We may send marketing and other information to you during our contractual relationship. You can always opt-out from the marketing, either directly in the marketing e-mail or by contacting us using the contact details at the bottom of this policy. It is however not possible to opt-out from our distribution of information that is not marketing but information relating to the provisioning of our services or similar.

  • What cookies (and similar technologies) do we use?

Our website uses cookies, tags and pixels to enhance your experience and to improve our websites and services. Please see our cookie policy for more information.

Under current data protection laws, you have a number of rights in relation to the processing of your personal data.
You have the right to be informed about what personal data we process about you and how this personal data is used, where it has been collected as well as to what recipients it has been transferred to. If the personal data we process about you is incorrect, you have the right to have that personal data corrected. Further, you may request that your personal data is erased. If your personal data is inaccurate and you have requested correction, you may also request that our processing of your personal data is restricted. For our processing activities which are based on legitimate interest, you have the right to object to the processing. Lastly, you have the right to receive a copy of the personal data we process about you ( i.e. data portability).

Please contact us using the contact details below if you wish to exercise any of your rights. You are of course also welcome to contact us should you have any questions regarding this privacy policy.

  • How can you contact us?

We are Kognity AB. Feel free to send us an email if you have any questions and requests: dataprotection@kognity.com.

Our headquarters are located in Sweden at Linnégatan 87D, 115 23 Stockholm.

If you are unhappy with the way we process your personal data you can always lodge a complaint with the Swedish Data Protection Authority.

Last updated: 2 April 2019

Welcome to the Kognity Recruitment Privacy Policy

Kognity AB, org nr 559023-5080 (“Controller”, “We”, “Us”, “Our”) is working with Lever to handle the hiring process and recruitments (the “Service”). It is important to Us that persons using the Service (“Users”) feel comfortable, safe and are informed about, how We handle User’s personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect User’s Personal Data in accordance with this Privacy Policy (“Privacy Policy”) and We reserve the right to modify, up-date or change it at any given time.

  • 1. Who is the Controller of data?

We are the Controller in accordance with current privacy legislations. The Users personal data is processed with the purpose of managing and facilitating recruitment of new employees to Our business. We are responsible for the processing of the personal data contributed by the Users or for the personal data that We in other ways collect with regards to the Service.

  • 2. Collection of data – how, what, why and for how long?

We collect personal data about Users when;

Users make an application through the Service or otherwise add personal data about themselves personally or by using a third-party source such as Facebook or LinkedIn,
We source information from third parties, such as Facebook, Linkedin and other public sources, or,
Occasionally, employees make recommendations and will add personal data about potential applicants. In these cases, the person is considered a User and will be informed.
The types of personal data collected and processed;

The categories of personal data that can be collected during the recruitment process is names, e-mails, pictures and videos, information from Facebook and LinkedIn-accounts, answers to questions asked when recruiting, titles, education and other information the User or others have provided through the Service. Only data relevant for recruitment is collected and processed.
For which purpose and on what ground is data processed;

The purpose of collecting and processing personal data is to manage recruiting. We base the collection on our legitimate interest to find the right person for the position, simplify and facilitate recruitment.
Note that We may process User Personal Data if We think a User might be of interest for a future position. If you as a User don´t want Us to process you information for future recruitment, please let Us know by using the contact details below.
How long will personal data bee processed?

If a User does not become an employee, We might store the data for up to 18 months.
Please let Us know if you as a User would like the data removed earlier.

  • 3. Users’ rights

Users have a right to the following and must contact Us in writing using Our below e-mail to exercise their rights to;

Request information about the personal data that is processed by Us. If excessive requests are made We have a right to charge a reasonable fee to administer such requests.
Ask for rectification of inaccurate personal data or to demand deletion or restriction of processing and the right to object to processing based on legitimate interest.
Revoke any consent to processing that has been given by the User to Controller. Using this right may mean that the User cannot apply for a specific job or otherwise use the Service.
Under certain circumstances, request data portability, which means a right to get the personal data and transfer these to another controller.
Lodge a complaint to the supervisory authority regarding the processing of Users personal data, if the User considers the processing not in compliance with relevant privacy legislation.

  • 4. Security

We prioritize personal integrity and work actively to process Users personal data with care. We take measures that can be reasonably expected to make sure personal data of Users are processed safely and in accordance with this Privacy Policy and applicable legislation, such as the GDPR.

It is also important that Users take responsibility to keep their data protected. It is the responsibility of the User to keep their login information secret and safe.

  • 5. Transfer of personal data to third party

We will not sell Users’ personal data to third parties. We may transfer Users Personal Data to;

Our contractors and sub-contractors, acting as Our Processors and Sub-Processors in accordance with Our instructions, for the provision of the Service;
Authorities, legal advisors or other actors, if required according to law.
We will only transfer Users’ personal data to third parties We have confidence in. We carefully choose partners to ensure User’s personal data is processed in accordance with current privacy legislations. We cooperate with the following categories of processors of personal data; Lever, who supplies the Service, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies with regards to supplying the Service.

  • 6. Contact

If you want to know more about Our handling of personal data or if you as a User wish to exercise your rights, please contact Us at; dataprotection@kognity.com

Last updated: 6 July 2021